Safehaus Employment

Safehaus is growing at a fast pace. We need highly skilled, determined and dedicated people to help us continue to grow. Filling out our application is the first step to success. Everyone is welcome to apply.

Position Title:  Administrative Assistant

 

Location: Grand Rapids, MI

 

Description:

 

The Safe Administrative Assistant shall possess a minimum of a High School diploma, have a working knowledge of Microsoft Word and Excel, and have experience working in an administrative environment.  The Administrative Assistant shall have the following duties:

 

1. Charting, including but is not limited to:

     a. Prepare blank resident records for admissions.

     b. Keep information in resident charts up to date and verify/ obtain any missing information from a parent/guardian.

     c. Ensure their copies of blank documents made and available in the office

2. Filing, including but is not limited to:

     a. Collapse discharged resident records and ensure all documents are filed back in to the correct resident records

     b. File away documents into resident record when they are received and/or signed.

     c. File away resident records into envelopes to be taken to record keeping facility.

3. Quality Management, including but is not limited to:

     a. Resident Monitoring, Infection Control, Safety, Medical

     b. Working with Quality Management Coordinator to ensure all QM data is captured and reported to the QMC.

     c. Document all clinical/staff meeting/quality management meeting via Word.

4. Other duties, including but is not limited to:

     a. Type up and prepare documents in Word/and or Excel for Clinical/ Administrative  staff

     b. Answer calls throughout the day and redirect to appropriate departments

     c. Maintain up to date resident log and daily census log/information

     d. Respond to record requests in a timely manner

     e. Monitor and store all contractual training requirements in a timely manner as

         directed by Program Director (such as VCE online training)

     f. Any other duties assigned by the Program Director or Clinical Director

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